Kiekeboe World gathers two types of hours during the normal processes. The planned hours and The real hours.

Planned hours

The planned hours are entered when planning employees for work and assigning tasks. To distinguish in work you can define your own tasks which will allow your organization insight in on what hours are being spend.

Real hours

Real hours are the result of clocking in and out on work. An employee can clock times on three places:

• In the employee module.
• In the group module.
• In the mobile App.

In the employee module

When logged in to the employee module in the right upper corner. There is a line "Time registration". When you click on it the clock in dialog will appear.

Choose an activity and if needed a location and room.

When the users clocks in, the current activity will appear in the richt upper corner.

Group module

In the group module time registration is it done by clicking the user in the room and then start work.

Manage hours

Choose the Hour-review on the reports page.

Hours that are gathered can be checked in several ways:

• Planned and present
• Hours Employees

Each month you generate the forms to check with the Step generate hours in the top bar. This wil check the hours in the system and generate the forms to check.

Employee hours

With this view that is available below the users details. You can check the planned and real events.

With this process the hours can be checked and modified easily. To this purpose forms are generated. This can be done by clicking 'Generate Forms'. The system will ask which month and then generate the forms for the location.

Validate hours

When choosing edit you can view and edit the data.

When choosing 'next' you will get an overview and can sign the hours by choosing 'ok'.

Close the year

When the year is ended and the data is correct you can close the year With the button on the top right.

This will create a new start record for the next year.

The process that analysis the hours.

Beheren opties

Contract

The contract is the basis for the hour calculation. As an organization you can defines scales as to re-use information on hours and vacation hours per hour.

On the left add the needed user data for the employee and save it.

Terms and explanations

Base for calculation		The hours a user would have to work to have right to the full salary or vacation hours that are entered.
Hours a week		The hours a employee will work. For a flex contract this is not available and for a Min/Max it means the minimum hours.
Vacation hours a year		The hours that are awarded for the whole year on a 52 week basis.
Maximum hours a week		The maximum of hours a week. This is not used to limit hours but as indicator for the planner.
Automatically pay extra hours		If this is selected for the min/max contract the hours above a certain amount are automaticly set to pay.

Calculations

Payable contract hours

The payable contract hours are calculated as follows:

((contract hours a week) * 52 * (daysInPeriod / daysInMonth)/12

contract hours a week		24
daysInPeriod		31
daysInMonth		31
Result		103

The days are used when a half month is entered of a portion of the month. For full month they will be equal and so result in 1.

Vacation hours

Vacation hours are based on the basic hours for min/max and fixed and optional on the extra hours that are made that month.

vacation hour per hours

(vacationHoursAYear/52)/fullTimeHoursAWeek

If the employee has a contract of 90 hours a month and the employees works 95. The employee will get vacation hours for 95 hours if the settings vacation for flex hours is on.

Workable contract hours

The workable contract hours are shown here to give the planner manager insight into the status, if the current state of hours is due to short months or due to wrong planning. An employee who starts in February will otherwise be considered to have worked to few hours but the month February will show only 80 workable hours.

workableHours = hourPerWeek * (workingDaysInPeriod/workableDays)

February 2014 has 28 days. 8 days are in the weekend. So there are 28 days and 20 working Days In Period days.

If somebody is working 24 hours a week. The workable hours for this month would be 24/5 * 20

When working 24 hours that means 4.8 hours average per day. 4.8 times 20 = 96.

contract hours a week		24
workingDaysInPeriod		20
workableDays		5
Result		96

For most organization the workable days are 5.

The workable days are still an average. This due to the days somebody works.